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Proposal Coordinator

Herndon, VA, | Job #316151
Job Title: Proposal Coordinator
Location: Herndon, VA,
Type: Freelance / Contract

Our client is currently searching for a capable Coordinator/ Production manager with proven experience working in a fast paced Federal Proposal environment. Proposal coordinators support various aspects of the proposal development effort, such as reviewing RFP instructions, creating compliance matrices, creating the outline, building templates, desktop publishing and ensuring the security and integrity of all proposal documents. Production Proposal coordinators are also responsible for the final production and assembly of all proposal documents, including tabs, title pages, covers, etc. 

Proposal Coordinator Primary Duties & Responsibilities 

  • Establish consistency and provide administrative support during the proposal development process 
  • Work closely with proposal managers, proposal writers, editors and business development managers 
  • Provide word-processing/desktop publishing to produce proposals and collect and organize proposal content 
  • Establish the electronic file structure, archive, and back-up capability and procedures for all proposal materials on the team’s server system.  
  • Manage Sharepoint Sites
  • Direct the production, reproduction, and binding/packaging of Red Team proposal, final master proposal, and all hard/soft copies 
  • Operate high end digital printer/copier equipment, for proposal production and other production needs 
  • Control access to the proposal area and sensitive or proprietary materials.  
  • Candidate must bring a pro-active, self-starter demeanor and work well under pressure with little oversight and direction.  

Proposal Coordinator Requirements

  • BA/BS preferred in English, journalism or communications
  • Computer Skills: Microsoft Office (Excel, PowerPoint, Word) Adobe Acrobat. Experience with File Sharing and Collaboration tools
  • Minimum two years job experience working in government proposal or related industry
  • Effectively work under pressure in a team-oriented environment
  • Ability to meet deadlines and produce quality work products for complex, high-visibility proposals 
  • Experience in handling multiple projects and problem solving using analytical skills
  • Strong attention to detail and eye for quality
  • Excellent communication skills, both written and oral 

Candidates MUST be willing to work on-site in Northern VA, or MD.  


JobID: 316151NT
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ABOUT CELLA
We are passionate about connecting you with the right role at the right organization—and providing you great benefits for the great work you do. With an attractive compensation package including competitive salary, 401(k) plan, weekly paychecks, holiday pay and a health benefits program, we have you covered.

Cella is an award-winning leader in consulting, staffing and managed solutions for creative, marketing, digital and proposal development teams. We help people build meaningful careers and partner with companies to help them win. Our staffing solutions include freelance, contract, temporary, temp-to-hire and direct hire positions. Cella is the only creative staffing firm to win the Best of Staffing® Client and Talent Awards for 10 years running. And as a Certified Women’s Business Enterprise, we proudly help clients meet diversity objectives, too. Cella is an equal opportunity employer.