COVID-19 Information and Resources. Learn More.

Senior Proposal Manager/Director

Arlington, VA | Job #319221
Job Title: Senior Proposal Manager/Director
Location: Arlington, Virginia
Type: Full-Time
We are looking for a talented Senior Proposal Manager/Director for a direct hire opportunity in Arlington, VA! This is a leadership position responsible for leading, planning, scheduling, and overseeing the timely development and delivery of high-quality responses to federal business opportunities, from pre-RFP to post-submission activities, in a fast-paced environment. The ideal candidate is a passionate and thoughtful leader, able to see the big picture without overlooking the details, fosters a positive and responsive team environment, and can quickly adjust to dynamic proposal development schedules and requirements. Critical attributes include exceptional teamwork flexibility, organization, mentoring junior staff, and a “do-whatever-it-takes” attitude.

Senior Proposal Manager/Director Responsibilities:

  • Set up the company’s proposal organization
  • Scale the proposal organization in line with the company’s growth
  • Take end-to-end ownership and command of the proposal process, including implementation of new and best practices
  • Implement knowledge management best practices to develop a library of reusable and high frequency information assets
  • Manage the successful development of compliant, competitive, cogent, and compelling proposals through effective collaboration across teams that include internal staff, corporate partners, consultants, and supporting vendors
  • Apply experience and best practices in proposal team management to ensure the timely delivery of proposal submissions that are fully compliant with solicitation instructions
  • Lead and analyze RFI, RFQ, RFPs and other bid documents for requirements 
  • Develop the proposal schedule, outline, compliance matrix, and Proposal Development Plan
  • Work with the proposal team and Capture Manager to determine author assignments and integrate win strategy, themes, and discriminators into proposal
  • Provide insight, leadership, and work guidance to authors on all proposal content
  • Write proposal/marketing narrative
  • Develop targeted questions and interview technical and project staff to extract from them the critical information necessary to include in a proposal
  • Take ownership of the quality of the proposal for color reviews and final delivery by performing rigorous quality assurance checks on draft and final documents
  • Conduct activities required to successfully perform color reviews and debrief to authors
  • Manage the development of oral presentations, discussions, and proposal revisions
  • Ensure the high-quality content and appearance of final proposal deliverables
  • Conduct and document proposal lessons learned and implement actions to improve process efficiencies
  • Coordinate and support the production, reproduction, binding, and packaging in finalizing the proposal submission and response processes

Senior Proposal Manager/Director Requirements: 

  • Bachelor’s degree from an accredited college/university
  • 15 years or more years of experience managing proposal teams and leading them efficiently in a dynamic, fast-paced environment on moderate to high complexity federal opportunities
  • Possess excellent leadership, communication, prioritization, and organizational skills
  • A proven track record of managing and winning proposals within the federal market ranging from $25M to $100M-plus
  • Ability to create innovative solutions to RFP requirements
  • Able to identify multiple solutions to typical proposal challenges and suggest the proper response relative to an individual customer
  • Pays close attention to the details of a solicitation/proposal but also can see the “big picture” in developing a winning concept
  • Excellent grammar, editing and writing skills required
  • Ability to use standard English writing styles to write proposal sections; this includes information research and synthesis from multiple sources (subject matter experts, previous proposals) into a cohesive, easy-to-read, and persuasive final product
  • Hands-on knowledge of desktop publishing and graphics software is preferred, but not required
  • Proficient with Microsoft Suite including Word, Excel, and PowerPoint
  • Ability to work an average work week of 45 hours with extended hours as needed to meet deadlines and infrequent weekend work may also be required
  • Understanding of managing and writing proposals using the Shipley processes and standards.
  • Ability to work on multiple concurrent projects
  • Experience interviewing subject matter experts to support the proposal writing process

Job ID: 319221JK
We are passionate about connecting you with the right role at the right organization—and providing you great benefits for the great work you do. With an attractive compensation package including competitive salary, 401(k) plan, weekly paychecks, holiday pay and a health benefits program, we have you covered.

Cella is an award-winning leader in consulting, staffing and managed solutions for creative, marketing, digital and proposal development teams. We help people build meaningful careers and partner with companies to help them win. Our staffing solutions include freelance, contract, temporary, temp-to-hire and direct hire positions. Cella is the only creative staffing firm to win the Best of Staffing® Client and Talent Awards for 10 years running. And as a Certified Women’s Business Enterprise, we proudly help clients meet diversity objectives, too. Cella is an equal opportunity employer.